THE OWNERSHIP JOURNEY
A guided process from first conversation to ongoing operation. You know what is happening, who is responsible and what needs your decision.
Start with fit, then the place.
Set your goals, discuss participation and screen the market before the house: local rental rules, permits, HOA restrictions, insurance and property economics.
Your role You choose the direction. AIstat structures the assessment.
Choose a funding structure you understand.
Compare the property’s cash needs and financing options with your advisers. Financing coordination is an optional add-on provided by a third-party mortgage broker licensed in your state; approval and terms come from the lender.
Your role You choose and authorize the financing.
Bring the professionals and paperwork together.
Work through title, insurance, contracts, funding and the closing calendar with your selected professionals.
Your role You approve commitments and sign the agreements.
Prepare the property and its operating playbook.
Coordinate furnishing, photography, listings, pricing tools, property information for the guest bot and contractor scopes. Launch steps are à la carte.
Your role You approve vendors, scope, budget, your guest acceptance profile and launch readiness.
Operate with people and tools around you.
The bot answers routine guest questions. Contractors perform agreed work. The CFO provides financial oversight within the agreed scope.
Your role You handle administrative coordination, guest escalations, pricing decisions and bill approvals.
Keep the record as the work happens.
AI organizes activity evidence and supporting records into a clear file for CPA review.
Your role You oversee and approve the AI-recorded participation log, confirm the work and time actually spent, and review the file with your CPA.
YOUR ROLE AS PROPERTY MANAGER
For the test used in this approach, your qualifying participation totals more than 100 hours per tax year and is at least as much as any other individual’s.
You set guest acceptance criteria, make operating decisions and handle administrative coordination. AI records participation from activity evidence; you review, correct and approve the record. Your CPA confirms which work counts.
Actual work determines the result. Your CPA reviews the evidence and confirms whether you meet the applicable test.
IRS material participation guidance ↗WHO DOES WHAT
| The work | You, the owner | Software | Your team |
|---|---|---|---|
| Guest experience | Set your guest acceptance profile using objective booking criteria and house rules consistent with applicable law and platform rules; approve property information and handle decisions. | Use the owner-approved guest criteria and property guide to support the workflow; answer routine questions and flag requests. | Concierge provides agreed guest support. |
| Pricing & calendar | Decide prices, availability and stay rules. | Provide pricing tools and channel synchronization. | Marketing & pricing advisor reviews the listing, amenities and photos, and recommends pricing adjustments. |
| Property work | Coordinate administration; select vendors and approve jobs. | Organize job requests, dispatch and records. | Cleaning teams and handyman carry out the work. |
| Money & records | Authorize bills, review finances and oversee, correct and approve AI-recorded participation. | Organize bookkeeping records and supporting documents; prepare activity records for owner review. | CFO provides financial oversight; your CPA advises separately. |
AI records the evidence of your work; it does not perform your qualifying participation for you. You verify actual tasks and time, and your CPA evaluates eligibility.
SEE WHAT THE PROCESS PRODUCES
Explore the structure of a property assessment, operating review and CPA binder. These are illustrative templates, not completed client work or legal contracts.
A structured view of rental rules, the property, cash requirements and open questions.
View sampleDownload sampleA sample agenda for owner decisions, guest issues, contractor work and financial review.
View sampleDownload sampleA sample index for the records your CPA may need, with responsibility and status fields.
View sampleDownload sampleTHE PARTICIPATION COMPARISON
Our mandatory participation registry covers everyone working on the property, on site or remotely. One ledger captures each person’s name, role, tasks, dates, actual time and supporting evidence. You review and approve your AI-recorded entries.
AIstat’s routine work is performed by AI software. A task needing human involvement goes to a named AIstat team member; their time appears alongside every contractor’s in your comparison.
The same annual planning cap applies to each contractor and AIstat team member: below 100 hours per tax year and never more than your qualifying participation. We check time against the agreed scope before assigning work and flag a potential breach for review. Actual hours, including any overrun, are always reported in full.
Your spouse’s qualifying participation counts with yours toward material participation under §469(h)(5)—two people’s work toward the same test.
Software activity is not human participation. The comparison is by individual across all their roles, with qualifying spouse participation included in the owner total; planned limits do not replace your CPA’s assessment of actual work.
IRS: participation and spouse rules ↗AGREEMENTS BEFORE WORK
AIstat prepares owner and contractor agreements with defined scopes of work, expected participation, reporting requirements and approval boundaries. The scopes preserve your authority as property manager; your legal adviser reviews the actual contracts.
Contractors are optional, à la carte additions. Our disclosed fee covers contractor participation oversight and scope-of-work agreements. You remain the property manager and retain administrative coordination, operating decisions and approvals.
See fees and service boundariesA CONVERSATION BEFORE A COMMITMENT
Your goals. Your preferred places. Your capacity to participate.